{"id":16136,"date":"2026-02-23T12:01:23","date_gmt":"2026-02-23T12:01:23","guid":{"rendered":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/?p=16136"},"modified":"2026-02-23T12:06:40","modified_gmt":"2026-02-23T12:06:40","slug":"how-to-maintain-statutory-registers-under-companies-act-2013","status":"publish","type":"post","link":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/","title":{"rendered":"How to Maintain Statutory Registers Under Companies Act 2013"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"maintaining-statutory-registers-india\"><span class=\"ez-toc-section\" id=\"Maintaining_Statutory_Registers_in_India\"><\/span>Maintaining Statutory Registers in India<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>One of the most critical compliance obligations that any company in India has is to maintain statutory registers. Regardless of whether you are operating a private limited company, OPC or a public company, the Companies Act 2013 would ensure that certain registers are always updated.<\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0c0c0c;color:#0c0c0c\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0c0c0c;color:#0c0c0c\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Maintaining_Statutory_Registers_in_India\" >Maintaining Statutory Registers in India<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#What_Are_Statutory_Registers\" >What Are Statutory Registers?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Why_Maintaining_Statutory_Registers_Is_Important\" >Why Maintaining Statutory Registers Is Important<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#List_of_Statutory_Registers_Under_Companies_Act_2013\" >List of Statutory Registers Under Companies Act 2013<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Register_of_Members_Section_88\" >Register of Members (Section 88)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Register_of_Directors_Key_Managerial_Personnel_KMP_%E2%80%93_Section_170\" >Register of Directors &amp; Key Managerial Personnel (KMP) \u2013 Section 170<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Register_of_Charges_Section_85\" >Register of Charges (Section 85)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Register_of_Share_Transfers_Transmission\" >Register of Share Transfers &amp; Transmission<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Register_of_Renewed_Duplicate_Share_Certificates\" >Register of Renewed &amp; Duplicate Share Certificates<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Register_of_Directors_Shareholding_Section_170\" >Register of Directors\u2019 Shareholding (Section 170)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Register_of_Loans_Guarantees_Securities_Section_186\" >Register of Loans, Guarantees &amp; Securities (Section 186)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Register_of_Related_Party_Contracts_Section_189\" >Register of Related Party Contracts (Section 189)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Register_of_Deposits\" >Register of Deposits<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Register_of_Employee_Stock_Options_ESOP\" >Register of Employee Stock Options (ESOP)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Where_Should_Statutory_Registers_Be_Maintained\" >Where Should Statutory Registers Be Maintained?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#How_to_Maintain_Statutory_Registers_Step-by-Step_Guide\" >How to Maintain Statutory Registers (Step-by-Step Guide)<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Step_1_Identify_Applicable_Registers\" >Step 1: Identify Applicable Registers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Step_2_Use_the_Correct_Format_As_Per_Rules\" >Step 2: Use the Correct Format (As Per Rules)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Step_3_Enter_Accurate_Data\" >Step 3: Enter Accurate Data<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Step_4_Register_Updates_Are_To_Be_Made_Regularly\" >Step 4: Register Updates Are To Be Made Regularly<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Step_5_Keeping_Supporting_Documents\" >Step 5: Keeping Supporting Documents<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Step_6_Obtaining_Board_Approvals_Where_Necessary\" >Step 6: Obtaining Board Approvals Where Necessary<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Step_7_Keep_Registers_Safe\" >Step 7: Keep Registers Safe<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Who_Can_Inspect_Statutory_Registers\" >Who Can Inspect Statutory Registers?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Penalties_for_Not_Maintaining_Statutory_Registers\" >Penalties for Not Maintaining Statutory Registers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n\n\n\n\n<p>In this guide, we explain what statutory registers are, why they matter, which registers are required, and how to maintain them step-by-step.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what-are-statutory-registers\"><span class=\"ez-toc-section\" id=\"What_Are_Statutory_Registers\"><\/span>What Are Statutory Registers?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Statutory registers are formal books that all companies are required to keep according to the Companies Act 2013 and the other applicable requirements.<\/p>\n\n\n\n<p>These are records of the shareholders, directors, charges, loans, important agreements and other essentials of the company.<\/p>\n\n\n\n<p><strong>They must be:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Correct and updated,<\/li>\n\n\n\n<li>Stored at the registered office (except moved officially),<\/li>\n\n\n\n<li>Open to peep-showing by ROC, shareholders, and occasionally to the public.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"importance-of-maintaining-statutory-registers\"><span class=\"ez-toc-section\" id=\"Why_Maintaining_Statutory_Registers_Is_Important\"><\/span>Why Maintaining Statutory Registers Is Important<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The consequences of not keeping mandatory registers can be:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>ROC penalties<\/li>\n\n\n\n<li>The appeals of the company and directors.<\/li>\n\n\n\n<li>Problems at due diligence, financing or audit.<\/li>\n\n\n\n<li>Failure rating that affects business credibility.<\/li>\n<\/ul>\n\n\n\n<p>Thus, correct maintenance will allow you to remain within the legal framework and not face any irrelevant penalties.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"list-of-statutory-registers-companies-act-2013\"><span class=\"ez-toc-section\" id=\"List_of_Statutory_Registers_Under_Companies_Act_2013\"><\/span>List of Statutory Registers Under Companies Act 2013<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The following is the complete list of the registers that have to be made in accordance with various sections and rules.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-members-section-88\"><span class=\"ez-toc-section\" id=\"Register_of_Members_Section_88\"><\/span>Register of Members (Section 88)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Shareholders<\/li>\n\n\n\n<li>Number of shares held<\/li>\n\n\n\n<li>Folio number<\/li>\n\n\n\n<li>Date of allotment\/transfer<\/li>\n\n\n\n<li>Changes in shareholding<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-directors-kmp-section-170\"><span class=\"ez-toc-section\" id=\"Register_of_Directors_Key_Managerial_Personnel_KMP_%E2%80%93_Section_170\"><\/span>Register of Directors &amp; Key Managerial Personnel (KMP) \u2013 Section 170<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Name<\/li>\n\n\n\n<li>DIN<\/li>\n\n\n\n<li>Address<\/li>\n\n\n\n<li>Contact<\/li>\n\n\n\n<li>PAN<\/li>\n\n\n\n<li>Date of appointment\/resignation<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-charges-section-85\"><span class=\"ez-toc-section\" id=\"Register_of_Charges_Section_85\"><\/span>Register of Charges (Section 85)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Charges created<\/li>\n\n\n\n<li>Modifications<\/li>\n\n\n\n<li>Satisfactions<\/li>\n\n\n\n<li>Details of the charge holder (bank\/financial institution)<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-share-transfers-transmission\"><span class=\"ez-toc-section\" id=\"Register_of_Share_Transfers_Transmission\"><\/span>Register of Share Transfers &amp; Transmission<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Mandatory for companies with share capital.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Transferor<\/li>\n\n\n\n<li>Transferee<\/li>\n\n\n\n<li>Number and type of shares transferred<\/li>\n\n\n\n<li>Date of approval<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-renewed-duplicate-share-certificates\"><span class=\"ez-toc-section\" id=\"Register_of_Renewed_Duplicate_Share_Certificates\"><\/span>Register of Renewed &amp; Duplicate Share Certificates<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Certificates issued in place of lost\/mutilated certificates<\/li>\n\n\n\n<li>Date of issue<\/li>\n\n\n\n<li>Certificate number<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-directors-shareholding-section-170\"><span class=\"ez-toc-section\" id=\"Register_of_Directors_Shareholding_Section_170\"><\/span>Register of Directors\u2019 Shareholding (Section 170)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Directors<\/li>\n\n\n\n<li>KMP<\/li>\n\n\n\n<li>Relatives of directors<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-loans-guarantees-securities-section-186\"><span class=\"ez-toc-section\" id=\"Register_of_Loans_Guarantees_Securities_Section_186\"><\/span>Register of Loans, Guarantees &amp; Securities (Section 186)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Loans given by the company<\/li>\n\n\n\n<li>Corporate guarantees<\/li>\n\n\n\n<li>Investments in other entities<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-related-party-contracts-section-189\"><span class=\"ez-toc-section\" id=\"Register_of_Related_Party_Contracts_Section_189\"><\/span>Register of Related Party Contracts (Section 189)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Directors<\/li>\n\n\n\n<li>KMP<\/li>\n\n\n\n<li>Relatives<\/li>\n\n\n\n<li>Group companies<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-deposits\"><span class=\"ez-toc-section\" id=\"Register_of_Deposits\"><\/span>Register of Deposits<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Applicable if the company accepts deposits (mostly public companies).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-employee-stock-options-esop\"><span class=\"ez-toc-section\" id=\"Register_of_Employee_Stock_Options_ESOP\"><\/span>Register of Employee Stock Options (ESOP)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>For companies issuing ESOPs.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"place-of-maintenance-of-statutory-registers\"><span class=\"ez-toc-section\" id=\"Where_Should_Statutory_Registers_Be_Maintained\"><\/span>Where Should Statutory Registers Be Maintained?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Registered office of the company.<\/li>\n\n\n\n<li>Or<\/li>\n\n\n\n<li>Anywhere in the same city (subject to the approval of the board and registration with ROC in Form GNL-2)<\/li>\n<\/ul>\n\n\n\n<p><strong>Registers may be in:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Physical book format<\/li>\n\n\n\n<li>Electronic format (per MCA guidelines)<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-to-maintain-statutory-registers-step-by-step\"><span class=\"ez-toc-section\" id=\"How_to_Maintain_Statutory_Registers_Step-by-Step_Guide\"><\/span>How to Maintain Statutory Registers (Step-by-Step Guide)<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-1-identify-applicable-registers\"><span class=\"ez-toc-section\" id=\"Step_1_Identify_Applicable_Registers\"><\/span>Step 1: Identify Applicable Registers<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Each register is not required to all companies.<\/p>\n\n\n\n<p>For example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>OPC \u2192 Fewer registers<\/li>\n\n\n\n<li>Pc Limited \u2013 Majority of registers<\/li>\n\n\n\n<li>Public companies \u2192 All registers such as deposits<\/li>\n<\/ul>\n\n\n\n<p>Make a list depending on the type of business.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-2-use-correct-format-as-per-rules\"><span class=\"ez-toc-section\" id=\"Step_2_Use_the_Correct_Format_As_Per_Rules\"><\/span>Step 2: Use the Correct Format (As Per Rules)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Rules Companies (Management and Administration) 2014 allow prescribed formats of registers.<\/p>\n\n\n\n<p><strong>Example:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>MGT-1 \u2192 Register of Members<\/li>\n\n\n\n<li>MBP-4 \u2192 Register of Contracts<\/li>\n\n\n\n<li>SH-6 \u2192 Register of Employee Stock Options<\/li>\n\n\n\n<li>CHG-7 \u2192 Register of Charges<\/li>\n<\/ul>\n\n\n\n<p>Always follow the MCA format.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-3-enter-accurate-data\"><span class=\"ez-toc-section\" id=\"Step_3_Enter_Accurate_Data\"><\/span>Step 3: Enter Accurate Data<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Data should include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Full names<\/li>\n\n\n\n<li>DIN\/PAN<\/li>\n\n\n\n<li>Address &amp; email<\/li>\n\n\n\n<li>Number of shares<\/li>\n\n\n\n<li>Date of appointment\/allotment<\/li>\n\n\n\n<li>Contract details<\/li>\n\n\n\n<li>Loan amount &amp; terms<\/li>\n<\/ul>\n\n\n\n<p>Every entry must be factually correct and updated.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-4-regular-updates\"><span class=\"ez-toc-section\" id=\"Step_4_Register_Updates_Are_To_Be_Made_Regularly\"><\/span>Step 4: Register Updates Are To Be Made Regularly<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Updates may be required when:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>New directors join<\/li>\n\n\n\n<li>Shares are allotted\/transferred<\/li>\n\n\n\n<li>Loans\/guarantees given<\/li>\n\n\n\n<li>Associated party dealings take place<\/li>\n\n\n\n<li>Accounts are established with banks<\/li>\n<\/ul>\n\n\n\n<p>Do not store outdated registers \u2014 you have a compliance problem as per the ROC inspection.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-5-keeping-supporting-documents\"><span class=\"ez-toc-section\" id=\"Step_5_Keeping_Supporting_Documents\"><\/span>Step 5: Keeping Supporting Documents<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Attach:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Board resolutions<\/li>\n\n\n\n<li>Form MGT-14 filings<\/li>\n\n\n\n<li>MCA challans<\/li>\n\n\n\n<li>Agreements<\/li>\n\n\n\n<li>Share transfer forms<\/li>\n\n\n\n<li>KYC documents<\/li>\n<\/ul>\n\n\n\n<p>Documents and registers need to be identical.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-6-obtaining-board-approvals\"><span class=\"ez-toc-section\" id=\"Step_6_Obtaining_Board_Approvals_Where_Necessary\"><\/span>Step 6: Obtaining Board Approvals Where Necessary<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Changes such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Transfers<\/li>\n\n\n\n<li>Loans<\/li>\n\n\n\n<li>Related party contracts<\/li>\n\n\n\n<li>Appointment of directors<\/li>\n<\/ul>\n\n\n\n<p>Should be passed through board meetings and also documented in minutes.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-7-keeping-registers-safe\"><span class=\"ez-toc-section\" id=\"Step_7_Keep_Registers_Safe\"><\/span>Step 7: Keep Registers Safe<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Registers must be:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Numbered<\/li>\n\n\n\n<li>Bound<\/li>\n\n\n\n<li>Not tampered<\/li>\n\n\n\n<li>Active by the Company Secretary or Director<\/li>\n<\/ul>\n\n\n\n<p><strong>For electronic registers:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use password protection<\/li>\n\n\n\n<li>Keep backups<\/li>\n\n\n\n<li>Restrict editing access<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"inspection-of-statutory-registers\"><span class=\"ez-toc-section\" id=\"Who_Can_Inspect_Statutory_Registers\"><\/span>Who Can Inspect Statutory Registers?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Register<\/th><th>Who Can Inspect<\/th><th>Fees<\/th><\/tr><\/thead><tbody><tr><td>Register of Members<\/td><td>Shareholders &amp; public<\/td><td>Nominal fee<\/td><\/tr><tr><td>Register of Directors<\/td><td>Members only<\/td><td>Free<\/td><\/tr><tr><td>Register of Charges<\/td><td>Public<\/td><td>Nominal fee<\/td><\/tr><tr><td>Contracts Register<\/td><td>Members only<\/td><td>Free<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Inspection must be allowed during business hours.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"penalties-for-non-maintenance\"><span class=\"ez-toc-section\" id=\"Penalties_for_Not_Maintaining_Statutory_Registers\"><\/span>Penalties for Not Maintaining Statutory Registers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Penalties under the Companies Act 2013 include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u20b950,000 \u2013 \u20b93,00,000 for company<\/li>\n\n\n\n<li>\u20b950,000 \u2013 \u20b91,00,000 for every officer in default<\/li>\n\n\n\n<li>Additional penalty per day for continued non-compliance<\/li>\n<\/ul>\n\n\n\n<p>During scrutiny or ROC inspection, missing registers create major issues.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"conclusion\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Maintaining statutory registers is not optional; it is a legal requirement under the Companies Act 2013. With proper formats, timely updating, and secure storage, companies can easily stay compliant and avoid penalties.<strong>End Notes:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>https:\/\/instabizfilings.com\/private-limited-company<\/li>\n\n\n\n<li>https:\/\/instabizfilings.com\/one-person-company<\/li>\n\n\n\n<li>https:\/\/instabizfilings.com\/blog\/public-limited-company<\/li>\n\n\n\n<li>https:\/\/instabizfilings.com\/annual-filing-roc-filing<\/li>\n\n\n\n<li>https:\/\/instabizfilings.com\/blog\/due-diligence-report<\/li>\n\n\n\n<li>https:\/\/instabizfilings.com\/director-identification-number-din<\/li>\n\n\n\n<li>https:\/\/instabizfilings.com\/blog\/mgt-14-form<\/li>\n\n\n\n<li>https:\/\/instabizfilings.com\/blog\/board-meetings-and-its-compliances<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Maintaining Statutory Registers in India One of the most critical compliance obligations that any company in India has is to maintain statutory registers. Regardless of whether you are operating a private limited company, OPC or a public company, the Companies Act 2013 would ensure that certain registers are always updated. In this guide, we explain<\/p>\n","protected":false},"author":247,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"two_page_speed":[],"_jetpack_memberships_contains_paid_content":false,"_joinchat":[],"footnotes":""},"categories":[20],"tags":[918,28],"class_list":{"0":"post-16136","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-company-law","7":"tag-company-law","8":"tag-top-news"},"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/posts\/16136","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/users\/247"}],"replies":[{"embeddable":true,"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/comments?post=16136"}],"version-history":[{"count":0,"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/posts\/16136\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/media?parent=16136"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/categories?post=16136"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/tags?post=16136"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}