{"id":17234,"date":"2026-03-19T07:26:59","date_gmt":"2026-03-19T07:26:59","guid":{"rendered":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/?p=17234"},"modified":"2026-03-19T07:31:19","modified_gmt":"2026-03-19T07:31:19","slug":"how-to-maintain-statutory-registers-under-companies-act-2013-2","status":"publish","type":"post","link":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/","title":{"rendered":"How to Maintain Statutory Registers Under Companies Act 2013"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"introduction\"><span class=\"ez-toc-section\" id=\"One_Of_The_Most_Critical_Compliance_Obligations\"><\/span>One Of The Most Critical Compliance Obligations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>One of the most critical compliance obligations that any company in India has is to maintain statutory registers. Regardless of whether you are operating a private limited company, OPC or a public company, the Companies Act 2013 would ensure that certain registers are always updated.<\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0c0c0c;color:#0c0c0c\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0c0c0c;color:#0c0c0c\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#One_Of_The_Most_Critical_Compliance_Obligations\" >One Of The Most Critical Compliance Obligations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#What_Are_Statutory_Registers\" >What Are Statutory Registers?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Why_Maintaining_Statutory_Registers_Is_Important\" >Why Maintaining Statutory Registers Is Important<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#List_Of_Statutory_Registers_Under_Companies_Act_2013\" >List Of Statutory Registers Under Companies Act 2013<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Register_Of_Members_Section_88\" >Register Of Members (Section 88)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Register_Of_Directors_Key_Managerial_Personnel_KMP_%E2%80%93_Section_170\" >Register Of Directors &amp; Key Managerial Personnel (KMP) \u2013 Section 170<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Register_Of_Charges_Section_85\" >Register Of Charges (Section 85)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Register_Of_Share_Transfers_Transmission\" >Register Of Share Transfers &amp; Transmission<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Register_Of_Renewed_Duplicate_Share_Certificates\" >Register Of Renewed &amp; Duplicate Share Certificates<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Register_Of_Directors_Shareholding_Section_170\" >Register Of Directors\u2019 Shareholding (Section 170)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Register_Of_Loans_Guarantees_Securities_Section_186\" >Register Of Loans, Guarantees &amp; Securities (Section 186)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Register_Of_Related_Party_Contracts_Section_189\" >Register Of Related Party Contracts (Section 189)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Register_Of_Deposits\" >Register Of Deposits<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Register_Of_Employee_Stock_Options_ESOP\" >Register Of Employee Stock Options (ESOP)<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Where_Should_Statutory_Registers_Be_Maintained\" >Where Should Statutory Registers Be Maintained?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#How_To_Maintain_Statutory_Registers_Step-by-Step_Guide\" >How To Maintain Statutory Registers (Step-by-Step Guide)<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Step_1_Identify_Applicable_Registers\" >Step 1: Identify Applicable Registers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Step_2_Use_The_Correct_Format_As_Per_Rules\" >Step 2: Use The Correct Format (As Per Rules)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Step_3_Enter_Accurate_Data\" >Step 3: Enter Accurate Data<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Step_4_Register_Updates_Are_To_Be_Made_Regularly\" >Step 4: Register Updates Are To Be Made Regularly<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Step_5_Keeping_Supporting_Documents\" >Step 5: Keeping Supporting Documents<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Step_6_Obtaining_Board_Approvals_Where_Necessary\" >Step 6: Obtaining Board Approvals Where Necessary<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Step_7_Keep_Registers_Safe\" >Step 7: Keep Registers Safe<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Who_Can_Inspect_Statutory_Registers\" >Who Can Inspect Statutory Registers?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Penalties_For_Not_Maintaining_Statutory_Registers\" >Penalties For Not Maintaining Statutory Registers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/www.legalserviceindia.com\/Legal-Articles\/how-to-maintain-statutory-registers-under-companies-act-2013-2\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n\n\n\n\n<p>In this guide, we explain what statutory registers are, why they matter, which registers are required, and how to maintain them step-by-step.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what-are-statutory-registers\"><span class=\"ez-toc-section\" id=\"What_Are_Statutory_Registers\"><\/span>What Are Statutory Registers?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Statutory registers are formal books that all companies are required to keep according to the Companies Act 2013 and the other applicable requirements.<\/p>\n\n\n\n<p>These are records of the shareholders, directors, charges, loans, important agreements and other essentials of the company.<\/p>\n\n\n\n<p>They must be:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Correct and updated,<\/li>\n\n\n\n<li>Stored at the registered office (except moved officially),<\/li>\n\n\n\n<li>Open to peep-showing by ROC, shareholders, and occasionally to the public.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"importance-of-maintaining-registers\"><span class=\"ez-toc-section\" id=\"Why_Maintaining_Statutory_Registers_Is_Important\"><\/span>Why Maintaining Statutory Registers Is Important<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The consequences of not keeping mandatory registers can be:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>ROC penalties<\/li>\n\n\n\n<li>The appeals of the company and directors.<\/li>\n\n\n\n<li>Problems at due diligence, financing or audit.<\/li>\n\n\n\n<li>Failure rating that affects business credibility.<\/li>\n<\/ul>\n\n\n\n<p>Thus, correct maintenance will allow you to remain within the legal framework and not face any irrelevant penalties.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"list-of-statutory-registers\"><span class=\"ez-toc-section\" id=\"List_Of_Statutory_Registers_Under_Companies_Act_2013\"><\/span>List Of Statutory Registers Under Companies Act 2013<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The following is the complete list of the registers that have to be made in accordance with various sections and rules.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-members\"><span class=\"ez-toc-section\" id=\"Register_Of_Members_Section_88\"><\/span>Register Of Members (Section 88)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Shareholders<\/li>\n\n\n\n<li>Number of shares held<\/li>\n\n\n\n<li>Folio number<\/li>\n\n\n\n<li>Date of allotment\/transfer<\/li>\n\n\n\n<li>Changes in shareholding<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-directors-kmp\"><span class=\"ez-toc-section\" id=\"Register_Of_Directors_Key_Managerial_Personnel_KMP_%E2%80%93_Section_170\"><\/span>Register Of Directors &amp; Key Managerial Personnel (KMP) \u2013 Section 170<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Name<\/li>\n\n\n\n<li>DIN<\/li>\n\n\n\n<li>Address<\/li>\n\n\n\n<li>Contact<\/li>\n\n\n\n<li>PAN<\/li>\n\n\n\n<li>Date of appointment\/resignation<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-charges\"><span class=\"ez-toc-section\" id=\"Register_Of_Charges_Section_85\"><\/span>Register Of Charges (Section 85)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Charges created<\/li>\n\n\n\n<li>Modifications<\/li>\n\n\n\n<li>Satisfactions<\/li>\n\n\n\n<li>Details of the charge holder (bank\/financial institution)<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-share-transfers\"><span class=\"ez-toc-section\" id=\"Register_Of_Share_Transfers_Transmission\"><\/span>Register Of Share Transfers &amp; Transmission<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Mandatory for companies with share capital.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Transferor<\/li>\n\n\n\n<li>Transferee<\/li>\n\n\n\n<li>Number and type of shares transferred<\/li>\n\n\n\n<li>Date of approval<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"duplicate-share-certificates\"><span class=\"ez-toc-section\" id=\"Register_Of_Renewed_Duplicate_Share_Certificates\"><\/span>Register Of Renewed &amp; Duplicate Share Certificates<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Certificates issued in place of lost\/mutilated certificates<\/li>\n\n\n\n<li>Date of issue<\/li>\n\n\n\n<li>Certificate number<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"directors-shareholding\"><span class=\"ez-toc-section\" id=\"Register_Of_Directors_Shareholding_Section_170\"><\/span>Register Of Directors\u2019 Shareholding (Section 170)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Directors<\/li>\n\n\n\n<li>KMP<\/li>\n\n\n\n<li>Relatives of directors<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"loans-guarantees-securities\"><span class=\"ez-toc-section\" id=\"Register_Of_Loans_Guarantees_Securities_Section_186\"><\/span>Register Of Loans, Guarantees &amp; Securities (Section 186)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Loans given by the company<\/li>\n\n\n\n<li>Corporate guarantees<\/li>\n\n\n\n<li>Investments in other entities<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"related-party-contracts\"><span class=\"ez-toc-section\" id=\"Register_Of_Related_Party_Contracts_Section_189\"><\/span>Register Of Related Party Contracts (Section 189)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Directors<\/li>\n\n\n\n<li>KMP<\/li>\n\n\n\n<li>Relatives<\/li>\n\n\n\n<li>Group companies<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-deposits\"><span class=\"ez-toc-section\" id=\"Register_Of_Deposits\"><\/span>Register Of Deposits<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Applicable if the company accepts deposits (mostly public companies).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"register-of-esop\"><span class=\"ez-toc-section\" id=\"Register_Of_Employee_Stock_Options_ESOP\"><\/span>Register Of Employee Stock Options (ESOP)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>For companies issuing ESOPs.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"place-of-maintenance\"><span class=\"ez-toc-section\" id=\"Where_Should_Statutory_Registers_Be_Maintained\"><\/span>Where Should Statutory Registers Be Maintained?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Registered office of the company.<\/li>\n<\/ul>\n\n\n\n<p><strong>OR<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Anywhere in the same city (subject to the approval of the board and registration with ROC in Form GNL-2)<\/li>\n<\/ul>\n\n\n\n<p>Registers may be in:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Physical book format<\/li>\n\n\n\n<li>Electronic format (per MCA guidelines)<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-to-maintain-registers\"><span class=\"ez-toc-section\" id=\"How_To_Maintain_Statutory_Registers_Step-by-Step_Guide\"><\/span>How To Maintain Statutory Registers (Step-by-Step Guide)<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-1-identify\"><span class=\"ez-toc-section\" id=\"Step_1_Identify_Applicable_Registers\"><\/span>Step 1: Identify Applicable Registers<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Each register is not required to all companies.<\/p>\n\n\n\n<p>For example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>OPC \u2192 Fewer registers<\/li>\n\n\n\n<li>Pc limited \u2013 Majority of registers<\/li>\n\n\n\n<li>Public companies \u2192 All registers such as deposits<\/li>\n<\/ul>\n\n\n\n<p>Make a list depending on the type of business<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-2-format\"><span class=\"ez-toc-section\" id=\"Step_2_Use_The_Correct_Format_As_Per_Rules\"><\/span>Step 2: Use The Correct Format (As Per Rules)<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Rules Companies (Management and Administration) 2014 allow prescribed formats of registers.<\/p>\n\n\n\n<p>Example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>MGT-1 \u2192 Register of Members<\/li>\n\n\n\n<li>MBP-4 \u2192 Register of Contracts<\/li>\n\n\n\n<li>SH-6 Register of Employee Stock Options<\/li>\n\n\n\n<li>CHG-7 \u2192 Register of Charges<\/li>\n<\/ul>\n\n\n\n<p>Always follow the MCA format.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-3-accurate-data\"><span class=\"ez-toc-section\" id=\"Step_3_Enter_Accurate_Data\"><\/span>Step 3: Enter Accurate Data<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Data should include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Full names<\/li>\n\n\n\n<li>DIN\/PAN<\/li>\n\n\n\n<li>Address &amp; email<\/li>\n\n\n\n<li>Number of shares<\/li>\n\n\n\n<li>Date of appointment\/allotment<\/li>\n\n\n\n<li>Contract details<\/li>\n\n\n\n<li>Loan amount &amp; terms<\/li>\n<\/ul>\n\n\n\n<p>Every entry must be factually correct and updated.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-4-regular-updates\"><span class=\"ez-toc-section\" id=\"Step_4_Register_Updates_Are_To_Be_Made_Regularly\"><\/span>Step 4: Register Updates Are To Be Made Regularly<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Updates may be required when:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>New directors join<\/li>\n\n\n\n<li>Shares are allotted\/transferred<\/li>\n\n\n\n<li>Loans\/guarantees given<\/li>\n\n\n\n<li>Associated party dealings take place<\/li>\n\n\n\n<li>Accounts are established with banks<\/li>\n<\/ul>\n\n\n\n<p>Do not store outdated registers \u2014 you have a compliance problem as per the ROC inspection<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-5-supporting-documents\"><span class=\"ez-toc-section\" id=\"Step_5_Keeping_Supporting_Documents\"><\/span>Step 5: Keeping Supporting Documents<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Attach:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Board resolutions<\/li>\n\n\n\n<li>Form MGT-14 filings<\/li>\n\n\n\n<li>MCA challans<\/li>\n\n\n\n<li>Agreements<\/li>\n\n\n\n<li>Share transfer forms<\/li>\n\n\n\n<li>KYC documents<\/li>\n<\/ul>\n\n\n\n<p>Documents and registers need to be identical.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-6-board-approvals\"><span class=\"ez-toc-section\" id=\"Step_6_Obtaining_Board_Approvals_Where_Necessary\"><\/span>Step 6: Obtaining Board Approvals Where Necessary<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Changes such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Transfers<\/li>\n\n\n\n<li>Loans<\/li>\n\n\n\n<li>Related party contracts<\/li>\n\n\n\n<li>Appointment of directors<\/li>\n<\/ul>\n\n\n\n<p>should be passed through board meetings and also documented in minutes.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-7-safe-keeping\"><span class=\"ez-toc-section\" id=\"Step_7_Keep_Registers_Safe\"><\/span>Step 7: Keep Registers Safe<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Registers must be:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Numbered<\/li>\n\n\n\n<li>Bound<\/li>\n\n\n\n<li>Not tampered<\/li>\n\n\n\n<li>Active by the Company Secretary or Director<\/li>\n<\/ul>\n\n\n\n<p>For electronic registers:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Use password protection<\/li>\n\n\n\n<li>Keep backups<\/li>\n\n\n\n<li>Restrict editing access<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"inspection-rights\"><span class=\"ez-toc-section\" id=\"Who_Can_Inspect_Statutory_Registers\"><\/span>Who Can Inspect Statutory Registers?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Register<\/th><th>Who Can Inspect<\/th><th>Fees<\/th><\/tr><\/thead><tbody><tr><td>Register of Members<\/td><td>Shareholders &amp; public<\/td><td>Nominal fee<\/td><\/tr><tr><td>Register of Directors<\/td><td>Members only<\/td><td>Free<\/td><\/tr><tr><td>Register of Charges<\/td><td>Public<\/td><td>Nominal fee<\/td><\/tr><tr><td>Contracts Register<\/td><td>Members only<\/td><td>Free<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Inspection must be allowed during business hours.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"penalties\"><span class=\"ez-toc-section\" id=\"Penalties_For_Not_Maintaining_Statutory_Registers\"><\/span>Penalties For Not Maintaining Statutory Registers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Penalties under the Companies Act 2013 include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u20b950,000 \u2013 \u20b93,00,000 for company<\/li>\n\n\n\n<li>\u20b950,000 \u2013 \u20b91,00,000 for every officer in default<\/li>\n\n\n\n<li>Additional penalty per day for continued non-compliance<\/li>\n<\/ul>\n\n\n\n<p>During scrutiny or ROC inspection, missing registers create major issues.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"conclusion\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Maintaining statutory registers is not optional; it is a legal requirement under the Companies Act 2013. With proper formats, timely updating, and secure storage, companies can easily stay compliant and avoid penalties.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>One Of The Most Critical Compliance Obligations One of the most critical compliance obligations that any company in India has is to maintain statutory registers. Regardless of whether you are operating a private limited company, OPC or a public company, the Companies Act 2013 would ensure that certain registers are always updated. In this guide,<\/p>\n","protected":false},"author":247,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"two_page_speed":[],"_jetpack_memberships_contains_paid_content":false,"_joinchat":[],"footnotes":""},"categories":[20],"tags":[918],"class_list":{"0":"post-17234","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-company-law","7":"tag-company-law"},"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/posts\/17234","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/users\/247"}],"replies":[{"embeddable":true,"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/comments?post=17234"}],"version-history":[{"count":0,"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/posts\/17234\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/media?parent=17234"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/categories?post=17234"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.legalserviceindia.com\/Legal-Articles\/wp-json\/wp\/v2\/tags?post=17234"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}